Children enjoying food at a picnic on the lawn.

The ABCs of hosting school picnic parties: The dos and don’ts

It’s that time of the year again! The weather is getting warmer, the sun is shining a little bit brighter, and school picnic parties are in full swing. (Pun intended.) If you’re a teacher, you’re probably wondering how on earth are you going to organize a successful school picnic party. Don’t panic! We have got you covered. In this blog post, we’ll discuss everything from food ideas to games to keeping your little ones entertained. So pack up your picnic basket and get ready for some fun.

Cover your basics

A is for ants and B is for bugs. No one wants those pesky creatures around near a picnic basket loaded with scrumptious sandwiches, right? So, keep a bug repellant with you – thank us later. C is for coolers, so make sure you have enough ice and cold drinks to keep everyone cool.

D is for dope. Nope, just kidding – let’s skip this. E is for entertainment. Don’t forget to pack some fun games to keep the kiddos entertained. Frisbee, hopscotch, tag – you get the idea. Also, bring along some fresh music that makes everyone dance. F is for food. No picnic is complete without food! Sandwiches, chips, and fruit are the best picnic staples.

G is for garbage. Pack some extra garbage bags to keep your picnic area clean. H is for heat, so don’t forget to carry some sunscreen for you and the kids! And J is for Juicy Juice boxes because who doesn’t love a cold juice box on a hot day?

A wee bit more planning will take you a long way

Before you can start planning your school picnic, you need to know who’s coming. Make a list of all the students in your class, as well as any other parents or guardians who are coming. If you still haven’t sent anyone a circular or an invitation, you can use these creative picnic invitation templates.

After you have a clear headcount, you can start thinking about food and drinks. Will you be serving lunch? Snacks? A sweet treat? Whatever you decide, make sure you have enough food on the table for everyone.

Once you have a basic idea of how many people will show up, it’s time to jump into action. Planning a school picnic is a lot of work. You can’t do everything all by yourself, so delegate tasks to other school staff. Make a planning committee to iron out all the nitty-gritty details of the party. Next, make a list of everything you need to do and check items off as you go. This will help you stay on track and avoid forgetting anything important.

What’s a school picnic without fun activities?

No picnic is complete without games and activities! If you’re looking for some inspiration, we’ve got a few ideas to make the kids jump in excitement.

  • A water balloon toss is always a hit
  • How about a casual game of frisbee?
  • Set up an obstacle course for a sack race, three-legged race, or a water balloon relay

Here are some other fun ideas you can play around with to make your school picnic party one to remember. You could set up a photo booth with props and backdrops for some silly fun or have a water balloon toss or other water games to beat the heat. Or you could get everyone moving with a game of tag or an impromptu dance party too. And what’s better than a DIY sundae bar for a sweet treat for everyone?!

Don’t forget – safety first!

Even though school picnics are all about fun, it’s important to ensure everyone stays safe. First and foremost, make sure there is a designated first-aid kit and that someone knows how to use it. It’s also a good idea to have a few adults on hand who can keep an eye on the kids, especially if you guys are headed to the beach.

Apart from that, have a go-to plan in case any child gets lost. Everyone in the planning committee should know where to go and who to ask for help. After the party is finished and it’s time to go home, mark the attendance to make sure every student and adult is there on the bus. Double-check it just to be safe – you don’t want to leave anyone behind.

Last but not least, remind the kids to stay hydrated by drinking plenty of water throughout the day. Keep water coolers at the party at all times and make sure the water is plenty for everyone.

Some parting advice

Fun’s fun, but that doesn’t mean you can trash the whole place and leave without cleaning up. Pack some garbage bags and have everyone pitch in to help clean up before you leave. It’s also a good idea to take pictures during the picnic so you can remember all the fun you had. Now go out there and have some fun. Happy picnicking!